SCHOOL/3000™

Financial System

Purchasing / Requisitions

Integrated Administrative Software for Education

Purchasing Features

On-line entry of purchase orders with encumbrance by item up to 40 accounts
Item-by-item identification of taxable and non-taxable items
Purchase requisition entry from remote sites
Automatically pre-encumbers remote requisitions
Purchasing approval and encumbrance of remote requisitions, assignment of PO number
Funds availability automatically checked at time of entry
Multiple names and addresses for vendors
Complete vendor reconciliation
Open purchase order control
Full site history
Flexible purchasing report writer

Purchasing Integration

Financial System
Stores Inventory

Customer Benefits

Remote requisition entry allows administrators at remote sites to enter their requests for a purchase order with vendor, account and funds availability checked immediately. This significantly reduces the time required and reduces paper waste.

Purchase order requisitions are held by the system until approved by the appropriate purchasing agent, saving valuable time in the purchasing cycle. Allows administrators to fully expend their budgets without the district losing control of expenditures.

Summary

The Purchasing system includes purchase order generation with all financial, vendor and site activities created from requisition entry.

Sample Reports On-line Updates and Inquiries

Purchase Order Encumbering Transactions
Purchase Order Payment Transactions
Open Purchase Order by: Fund, Site, Program, etc.
Purchase Order History
Purchase Order History by Site
Purchase Order History by Sub-set of Accounts
Purchase Order Pre-list
Purchase Order Board Report
Pay Voucher Transactions
Active and Deleted - Changed Vendors
Detailed Vendor Activity
Requisition Pre-list
Board Format Report
Purchase Order Overpayment List

On-Line Updates and Inquiries

Purchase Order Payments
Pay Voucher Payments
Purchase Order Requisitions
Maintain Alternate Shipping Address File
Set Board Level Approval Flag
Set Budget Level Approval Flag
Purchasing Approval Status
Inspect Vendor History and Detail Activity

Click here for sample screens.

SCHOOL/3000 & STUDENT/3000 are registered trademarks of Carter-Pertaine, Inc. (CPI). QSS distributes, sells, supports and enhances SCHOOL/3000 & STUDENT/3000 through an exclusive licensing agreement between CPI and QSS.

[Home][Support][Products][News]